Company Overview

Offering a complete ecosystem of maritime services, including broking, finance, port services and research, Clarksons is at the heart of global shipping. Our unrivalled reach, expertise, and depth of experience, combined with leading research, enables us to partner with clients across every sector to meet the demands of the world’s rapidly evolving maritime, offshore, trade and energy markets. Building on our unique heritage and harnessing our insights to see further, faster, we work with our clients and communities to create strategies that have a positive impact on the industry and the world around us. Dedicated to excellence, it’s our people that drive success for our clients.

To understand more including day-to-day life at Clarksons, visit us at www.clarksons.com

Division Overview

The Offshore group has vast expertise in brokerage and serves the shipping and offshore industry worldwide by providing shipbrokering services within chartering, sale and purchase and contracting of ships and offshore units. We maintain a strong relationship and extensive communication with the majority of the world’s leading shipowners and oil companies which represents a considerable source of business opportunities.

Discover more at www.clarksons.com/broking

Role Summary

We have a fantastic opportunity for a college student to join our Offshore team in Rio De Janeiro. The person in this role will carry out post-fixture operations and accounts receivable duties. This includes being responsible for collecting information from each fixture from the Offshore desk, inputting details into an internal system, and producing on-demand reports for the Accounts team. You will be required to liaise with brokers and the Accounts department, with a focus on being a key point of contact for the Accounts Receivables team.

The successful candidate should be organized, highly responsive and diligent, able to apply strong attention to detail and accuracy. This role would suit someone who is self-motivated and proactive and can deliver a variety of tasks in a busy and fast-paced environment. We are looking for someone who is able to work autonomously to deadlines and enjoys being a valued member of the team.

What you’ll be doing 

Post-Fixture Operations Duties

• Carry out various post-fixture duties.
• Check all documents related to the fixtures are in accordance with the standards and needs.
• Request fixture documents from brokers and/or clients, managing internal and external communication.
• Input and update relevant data from the fixtures into internal systems, including contractual, financial documentation.
• Follow up vessels ‘on-hire’ and ‘off-hire’ with brokers and clients.
• Check hire invoices, ensuring they are accurate and issued on time, and chase for payment if needed.

Accounts Receivable Duties

• Organizing, raising and processing monthly and ad-hoc invoicing to clients;
• Produce Accounts Receivable ad-hoc reports for the Offshore and Accounts departments. 

General Duties

• Provide administrative assistance to our Offshore chartering team in general terms.
• Addition ad / hoc duties as needed in order to meet the needs of the business.

What we’re looking for

We welcome applications from candidates who share our Company Values and key attributes, as follows:

• Integrity and respect – acting thoughtfully and ethically to do the right thing in accordance with Conduct Rules, and to promote and foster a respectful work environment for all.
• Drive – self-motivation and the desire and commitment to succeed, deliver excellence and make positive change.
• Relationship building – excellent communicator to effectively build strong, long-lasting relationships with colleagues, clients and others.
• Collaboration – working well with others across diverse backgrounds to share information, develop skills and deliver results. 
• Resilience - persisting and adapting to changing or difficult situations, and adopting a positive and focused approach.
• Smart - problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas.

Other requirements

• Business, Economy or Accounting undergraduate students (preferable).
• Experience of carrying out administrative duties (beneficial).
• Experience / knowledge within Oil and Gas market is welcome (not mandatory).
• Highly responsive, and a strong communicator, both verbal and written.
• Able to build strong relationships, and comfortable communicating with senior colleagues.

• Highly organized with excellent time management skills.
• Must be a team player and able to collaborate and work well as part of a results-oriented, office-based workplace.

• Self-motivated, diligent and able to work well under pressure.
• Strong focus on accuracy and attention to detail.
• Able to use MS office packages (inc. outlook, excel, word).
• Fluency in English, both verbal and written.