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HR Generalist

HR Generalist

Job ID:  1881
Department:  Human Resources
Category:  Human Resources

London, GB

Employment Type:  Permanent

Company Overview

Clarksons is the world’s leading provider of integrated shipping and offshore services, bringing our connections and experience to an international client base. Our intelligence adds value by enabling clients to make more efficient and informed decisions. Our global reach, local knowledge and expertise is what makes us unique.


To understand more about day-to-day life at Clarksons, and what you can expect from us as an employer, visit us at www.clarksons.com


Role Summary
The HR team is pivotal to how we support our people and manage a seamless experience for them. The person in this role will provide effective support across a variety of HR related tasks, working within a busy HR function. You will be a key point of contact for staff at all levels and will be required to deliver an efficient and professional service.

What you will be doing
• Manage the end-to-end lifecycle processes including starters / leavers / changes for the permanent and Temporary workforce.
• Prepare requisitions, offer approvals and job changes for approval within SuccessFactors for any contractual changes. Also, updating SuccessFactors with employee details where necessary and ensuring complete accuracy of the data held within the system.
• Prepare contracts, new starter packs and creation of new electronic employee files ensuring all documentation is completed to a high standard and filed accordingly.
• Prepare and issue any other documentation needed for the end-to-end employee lifecycle including salary letters, internal transfers, change in roles, resignation acceptance etc.
• Assist the HRBP with any redundancy processes, including calculations, settlement agreements, without prejudice meetings and/or discussions.
• Assist with monthly payroll preparation to ensure all changes are accurately processed prior to monthly deadline.
• Manage the sickness monitoring process, including communication with employees, managers and payroll where necessary.
• Assist the HRBP where required with any ER matters, including performance management, sickness management, disciplinaries and grievances.
• Assist with any inbound/outbound relocations or transfers of employees globally.
• Assist with the management of our migrant population, including the preparation of new work visas or extension with our immigration lawyers where appropriate.
• Manage the maternity/paternity/family friendly processes and documentation from end to end, updating SuccessFactors where necessary and close liaison with payroll.
• Conduct pre-employment background checks, collecting copies of documentation, reviewing the completed checks and following up with any discrepancies in a timely manner.
• Manage new starter onboarding process prior to joining and organise inductions for new starters and welcome meetings on their first day to run through documentation, housekeeping and right to work checks.
• Monitor all employee queries received into the team mailbox/es and ensure timely response, escalating queries where necessary.
• Assist with the production of reports where necessary.
• Assist with reviewing and redrafting company policies where appropriate.
• Participate in projects to improve processes and practices within the team and assist in the implementation of these initiatives.
• To fulfil any additional / ad hoc duties as required to meet the needs of the business.


What we are looking for

Experience & Knowledge:
• Previous HR and ER experience
• Strong accuracy and attention to detail
• Highly organised, able to multi-task and prioritise tasks
• Able to work to strict deadlines and remain calm under pressure
• Strong communicator, both verbal and written
• Good work ethic, with flexible approach
• Proactive and able to use initiative
• Client service oriented and follows tasks through to completion
• Results oriented with personal accountability
• Personable, approachable with a positive outlook
• Able to exercise discretion and uphold confidentiality
• Process management and process improvement orientated
• Adaptable and flexible
• Resilience to change
• Good MS Office skills (outlook, word, excel and powerpoint)