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Accounts Assistant

Accounts Assistant

Job ID:  2883
Department:  Accounts
Category:  Finance/Accounting

Aberdeen, GB

Employment Type:  Permanent


Company Overview

Offering a complete ecosystem of maritime services, including broking, finance, port services and research, Clarksons is at the heart of global shipping. Our unrivalled reach, expertise, and depth of experience, combined with leading research, enables us to partner with clients across every sector to meet the demands of the world’s rapidly evolving maritime, offshore, trade and energy markets. Building on our unique heritage and harnessing our insights to see further, faster, we work with our clients and communities to create strategies that have a positive impact on the industry and the world around us. Dedicated to excellence, it’s our people that drive success for our clients.

To understand more including day-to-day life at Clarksons, visit us at


Role Summary
To provide a key role in the finance and support function of Clarksons Offshore and Renewables Limited and related subsidiaries by maintaining accurate and timely financial and administrative records whilst ensuring business requirements are met on a consistent and professional basis.

What you will be doing
• Responsible for processing all cashbook transactions in the accounting package on a daily basis, ensuring bank reconciliations and monthly cashbooks are adequately maintained.
• Timely and accurate preparation of commission invoicing as part of the invoicing team.
• Preparation and issue of Client Charter Invoicing and payments, including specific compliance checks. Responsible for ensuring charters remain up to date with owners payments.
• Responsible for administering and processing purchase invoices, maintaining an accurate purchase ledger in line with company approval levels. Deal with supplier queries and reconcile supplier statements.
• Reconciling and processing of employee expense claims and monthly employee credit card expenses to statement, ensuring adequate back-up and approval.
• Administration of the office petty cash on an ongoing basis.
• Ensuring all suppliers, intercompany and co-brokers are paid on a timely basis. Proposing fortnightly payment runs for review, ensuring payments are accurately processed in accounting system and set up in the bank for approval.
• Assist in the month end management accounting and reporting process, including but not limited to:-
- Input of data into parent reporting package
- Posting journals
- Balance sheets reconciliations
- Intercompany reconciliations
- Revaluation of bank accounts, sales and purchase ledgers
-  Maintaining clean control accounts and performing monthly reconciliations
• Responsible for preparing quarterly client rebate reconciliation for approval and ensure timely payment set up and approved.
• Timely Preparation of monthly cash flow analysis for review by Management Accountant.
• Assist Management Accountant with credit control function within the business.
• Preparation of the monthly VAT returns for review.
• Ensure the finance administration and filing records are always kept in an organised and useable form.
• Be a key user of all finance systems, ensuring optimal use throughout the finance function whilst playing a key role in the change out project of any new systems.
• Analysis and support for the mobile contract
• General administrative and office support, including liaising with Office Suppliers.
• Additional / ad hoc duties and project works as required to meet the needs of the business.

What we are looking for

Experience & Knowledge
• Previous experience working in a similar role.
• Experience using accounting packages – essential.
• Experienced in the use of Microsoft Office packages (proficient in excel, with ability to perform pivot tables, look ups etc).
• High level of accuracy and attention to detail.
• Numerate and good problem-solving skills, with ability to use own initiative.
• Strong communication skills (verbal and written), able to liaise with people at all levels.
• Self-motivated and highly organised, able to multitask and manage multiple priorities with competing demands and work to tight deadlines.
• Team player with a flexible approach.